Correcting year-end error -- balances between ($0.99) and $0.99

The following error message appears when running a year-end process:

• Write down the audit number, which is required for maintaining an audit trail, and click OK.

1. Go to Transactions>Edit or Reverse Transaction.

• Select Show All as the Type.
• Write down the details of audit #1. In this example, it's a Payable Charge to FCC Management Software.
• Click the x in the right corner to close the screen.

2. Go to Reports>Reports Console.

• Click Receivables and Payables.
• Select Payables.
• Select Charge Reconciliation as the report Type.
• Select FCC Management Software as the Single Supplier.
• Click Generate to generate this report.

3. In the report, the totals in the Charge and Payment columns are different by $0.01. Click the payment to open the Transaction Report.

4. In the Transaction Report, click the audit number corresponding to the payment to open the Transaction Entry screen.

• Click in the description field of the detail line PP.
• Click the pencil image to edit the line details.

5. Change the Amount Applied to match the Balance.

• Click OK. 

6. A warning will appear indicating that the amount applied does not match the payment amount, which is fine. You'll be out of balance by $0.01.

• Add a second row by pressing the Tab key.
• Post the remainder to another account such as Miscellaneous Income.
• Click Record.
• Close all screens.

Go to Tools>Year-End to continue with the Year-End Wizard.

Last updated on August 22, 2014 by FCC AgExpert