Advances receivable doesn't match accrued advances

The following error message appears when opening the payroll through the transactions menu or attempting a temporary year-end. This happens when you have a balance for your advances receivable account, or this advances receivable account isn't correctly referenced in the system to payroll. The balance in the advances account doesn't match the sum of the Accrued Advances in the employee records.

 To resolve the error:

1. Open Chart of Accounts and find the advances receivable account. If there's a balance; it should be the total of the accrued advances for all employees. Verify through Setup>Payroll>Employees that the accrued advances amount is 0 or equal to the advances receivable amount.
2. Verify through Setup>Payroll>Preferences that the accrued advances amount is referenced correctly to the advances receivable account.

In the event you accidentally posted it to the advances receivable account rather than the accounts receivable account:

• verify with your accountant where the balance should go
• make an adjusting entry

Last updated on February 6, 2013 by FCC Management Software