Employee Earnings & Deductions report

The Employee Earnings & Deductions report provides a detailed list of paycheques that you’ve issued to employees. It includes the cheque date, cheque number, pay period, earnings, benefits and deductions.

To display an Employee Earnings & Deductions report:

1. Select Report Console from the Reports menu. The report console appears.
2. Select Payroll from the left menu panel, and then select Employee Earnings & Deductions.
   
3. Select a Summary or Detail report. The summary report displays the totals for each cheque (for benefits, non-cash benefits, deductions, etc.), and adds these amounts for each employee. The detail report displays the details for each individual paycheque, including specific information about benefits, deductions, etc.
4. Select Active, Leave or Terminated under the Status heading to narrow the employees that will appear in the report
5. Select the calendar year to limit the report to a specific year. Note: This option will only be available if your fiscal year isn’t the calendar year.
6. Select the employees to include in your report. You can select:

All - Select this to include paycheques for all employees on the report.

Tag - Select an employee tag code from the drop-down menu that appears to narrow the list of employees by their tag code.

Number - Select an employee number from the drop-down menu that appears to display paycheques for the employee with that number.

Name - Select an employee name from the drop-down menu that appears to display paycheques for that employee. 

Note: You can set up or edit each employee’s tag code, number and name by selecting Payroll from the Setup menu.

7. Select the payroll records you want to include in your report. You can limit the report to a specific date range.

Pay period - Select this to display paycheques with a specified pay period ending date. Enter the pay period ending date or click the drop-down menu to select the date from the list.

Cheque date - Select this to display paycheques that were issued within a specified date range. Two date fields will appear- From (starting) and To (ending). Enter the starting and ending dates or click the drop-down menu to choose the date from the list. 

8. Click Generate to display the report.
9. Click View in Grid to display the report in a grid. 

Last updated on August 22, 2014 by FCC AgExpert