Invalid Header or Total Accounts

Whenever I click record in or close out of the Transaction screen a message pops up saying that one of my header or total accounts is invalid. How can I fix this?

Make note of the account number in the warning. Go to the Reports Console and choose the Transaction/Account Information category on the left. Choose the Chart of Accounts report and select Report Type, Account Structures. The proper format of your chart of accounts is:

1. Header Account
2. Detail or Primary or Sub Account
3. Total Account

If you see accounts that do not follow that pattern, you’ll need to make alterations to your chart of accounts to correct this. In the example below, we can see that the Header Account in #4 does not follow the sequence: Header, Total, Header, Total, and must be changed.  Depending on the situation, you’ll need to delete this account or simply add another total account immediately preceding it.

1. Header Account
2. Detail or Primary or Sub Account
3. Detail or Primary or Sub Account
4. Header Account
5. Detail or Primary or Sub Account
6. Total Account

Last updated on February 6, 2013 by FCC Management Software