Message: This change will cause the Quantity in the inventory account to be negative.

The following message appears when editing, reversing or recording a transaction (even one that doesn’t reference inventory:

This change will cause the Quantity in the inventory account to be negative.

Please enter a different quantity, or adjust the inventory through the Inventory Adjustments.

(...even if that inventory account is not being directly affected by the transaction being edited/reversed)

To resolve this issue:

Make sure the inventory account has enough quantity. If not, open the Inventory Adjustment dialogue box under the Transactions menu, select the inventory account and increase the quantity.

If the inventory account has zero quantity but there’s a balance remaining in the account:

1. Adjust the inventory to increase the quantity in the account by 1.
2. Make a second inventory adjustment of -1 to return the quantity and account balance to zero. 

You will now be able to edit, reverse or record the desired transaction. 

Last updated on February 6, 2013 by FCC AgExpert