How To Print A Pay Cheque Or Pay Stub

What you need to know: 

You can issue a pay cheque or pay stub to provide employees with their payroll details, keep payroll records, or create a physical cheque when needed. Pay cheques and pay stubs can be printed, downloaded, or emailed individually, or in batches, when processing multiple employees. 

What you need to do: 

  • Ensure you have already created the employee profile. 

  • Confirm that the pay cheque is generated and recorded in the Transactions section of Payroll. 

  • Review the pay date, pay period, bank account, cheque number, and pay details. 

  • Make sure the cheque template is set up if printing cheques. 

  • Confirm the employee’s email address if emailing the pay stub. 

How to (Step by Step): 

To print a single pay cheque or stub at a time: 

  1. Select Payroll and click Transactions. 

  2. Select the pay cheque for which you want to print a cheque or a stub. 

  3. Click the three vertical dots at the end of the row. 

  4. Choose Download cheque or Download pay stub. 

  5. Open and print or save the PDF document. 
     

To email a paystub to an employee: 

  1. Select Payroll and click Transactions. 

  2. Select the pay cheque for which you want to print a cheque or a stub.  

  3. Click the three vertical dots at the end of the row. 

  4. Choose Email pay stub. 

  5. Confirm or enter the employee’s email address, the Reply to email address, and Subject line for the email. 

    Tip: If the employee’s profile does not have an existing email, you can use the Set as employee’s email checkbox to have it added to the employee’s profile moving forward. 

  6. Confirm or enter a Message to employee. 

  7. Click Send. 

To print pay cheques as a batch: 

  1. Select Payroll and click Transactions. 

  2. Check the boxes on the left for all the pay cheques or pay stubs you are printing. 

    a) Click Cheques and download the pdf document including all the pay cheques 

    OR 

    b) Click Pay stubs and download the pdf document including all the pay stubs 

  3. Open and print or save the PDF document. 

References and Additional Resources 

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