Creating Payroll Cheques

Payroll cheques can be created once your employees are setup.  Click Payroll on the left navigation bar and go to Transactions.

Click New payroll and select Paycheque.

Fill in the top portion of the payroll run.  Make sure your dates are correct, as fixing a date requires you to reverse an entire paycheque.

Payroll is done as a batch in AgExpert Accounting.  This means that you can do all your paycheques on the same screen at the same time, and record them all at once, rather than having to work on each cheque individually. 

The main page has two tabs:

The Earnings tab is where the gross pay amounts are entered. Employees all have a check mark in front of their names. You can remove employees from a batch by unchecking the box.

For a salaried employee, you can enter a gross pay amount.  For an hourly employee, you can enter the hours worked.

If your employee accrues vacation, the current accrual amount will be shown in the Vacation accrued column.  If you want to pay out any of this vacation, enter it in the Vacation paid column.  Vacation paid will calculate automatically if your employee is set to pay out vacation on each paycheque and cannot be edited.

If your employee has an outstanding advance, it will be shown in the Advance repayments column.  You can edit this number to recapture any amount, if it does not exceed the total amount of advances currently outstanding.

The Deductions tab allows to see a detailed summary of all deductions and the net pay.

You can click on any of the deduction amounts if you need to make an adjustment. Make any changes on the fly out that open on the right. The page also shows the total amount deducted from the gross pay. Click Save

Once you have determined that your paycheque is correct, click Run Payroll at the bottom right corner.

You will notice yellow banner that indicates the progress and how many cheques are being processed.

Another notification in green will appear once the process is complete with a time stamp and also advising you that the cheques are ready to be printed.

Your paycheques will be listed on the payroll landing page.  You can print paycheques and pay stubs individually, or by selecting the cheques and clicking the Print options button. Paycheques can only be reversed individually.

Last updated on February 24, 2025 by FCC AgExpert