Creating Payroll Cheques

Payroll cheques can be created once your employees are setup.  Click Payroll on the left navigation bar and go to Transactions.

Click New payroll and select Paycheque.

Fill in the top portion of the payroll run.  Make sure your dates are correct, as fixing a date requires you to reverse an entire paycheque.

Payroll is done as a batch in AgExpert Accounting.  This means that you can do all your paycheques on the same screen at the same time, and record them all at once, rather than having to work on each cheque individually.  You can remove employees from a batch by switching the slider on the left of their name to the off position.

You will notice an arrow directly to the right of both the Amount and the Benefits.  You can click on each of these items to adjust the pay amount or the amount of benefits being received on the payroll run.  For a salaried employee, you can enter a gross pay amount.  For an hourly employee, you can enter the hours worked.

If your employee accrues vacation, the current accrual amount will be shown in the Vacation accrued column.  If you want to pay out any of this vacation, enter it in the Vacation paid column.  Vacation paid will calculate automatically if your employee is set to pay out vacation on each paycheque and cannot be edited.

If your employee has an outstanding advance, it will be shown in the Advance repayments column.  You can edit this number to recapture any amount, if it does not exceed the total amount of advances currently outstanding.

Click Review to see the deductions being calculated on each individual paycheque.  This will include an amount for any custom deductions you have set up.

You can click on any of the deduction amounts if you need to make an adjustment.

Once you have determined that your paycheques are correct, click Save.

Your paycheques will be listed on the payroll landing page.  You can print paycheques and pay stubs individually, or by select the cheques and clicking the Print options button.  Paycheques can only be reversed individually.

Last updated on May 20, 2020 by FCC AgExpert