Using the Edit or Reverse Transaction dialogue box

To maintain an audit trail, recorded transactions can’t be deleted. But you can edit or reverse recorded transactions through the Edit or Reverse Transaction dialogue box.

When you reverse a transaction, AgExpert Analyst creates a new transaction containing the opposite amounts of the original transaction. This negates the original transaction. You can only edit or reverse one transaction at a time.

You can’t edit or reverse the following transactions:

• GST/HST/PST remittances
• accounts receivable and accounts payable entries that have had full or partial payments applied
• payroll remittances
• reversed transactions
• capital assets that were purchased and sold in the same year

1. Select Edit or Reverse Transaction from the Transactions menu or click the Edit or Reverse icon in the Transaction Entry, General Journal or Point of Sale dialogue boxes. 
2. The Edit or Reverse Transaction dialogue box opens, displaying the following options: 
   • Type - Select one of the following items from the drop-down menu: 
   • Recent - Displays the most recently entered transactions. Select a number from the Limit to dropdown list to change the number of transactions that display.
   • Show All - Displays all transactions in the specified date range.
   • By Audit number - Displays all transactions with an audit number in the specified range.
   • General Journal - Displays all general journal transactions in the specified date range.
   • Point of Sale - Displays all point of sale transactions in the specified date range.
   • Withdrawal - Displays all withdrawal transactions in the specified date range.
   • Deposit - Displays all deposit transactions in the specified date range.
   • Inventory Adjustment - Displays all inventory adjustments in the specified date range.
   • Bank Transfer - Displays all bank transfer transactions in the specified date range.
   • Payable Charge - Displays all payable charge transactions in the specified date range.
   • Receivable Charge - Displays all receivable charge transactions in the specified date range.
   • Paycheque - Displays all paycheque transactions in the specified date range. 
   • Note: The grid automatically updates when you select a type or change the search criteria. Click the column headers to re-sort the transaction list
   • View - Select a transaction and click View. The View Transaction Details dialogue box opens, displaying all of the transaction’s information. You can’t edit this information. 
   • Full Edit - Select a transaction and click Full Edit. 
   • Quick Edit - Select a transaction and click Quick Edit to partially edit it.

Last updated on August 28, 2014 by FCC AgExpert